गोपनीयता नीति

Last updated: April 28, 2025

 

The controller of your data is Examica Sp. z o.o. with its registered office at ul. Stefana Batorego 18/108, 02-591 Warsaw, entered into the Register of Entrepreneurs of the National Court Register maintained by the District Court for the capital city of Warsaw in Warsaw, under KRS number 0001165288, NIP 7011253725, REGON 541354377.

1. For what purposes do we process your data

• We process your Personal Data for the purpose of performing the agreement for providing Services to you or taking steps necessary to conclude the agreement or commence providing Services, as well as settling Services. Providing services consists in particular of making the online Platform available for use at the address www.examica.io and related mobile applications and providing services through or related to them, including sending messages to third parties at your request.

• We process your data for the purpose of performing legal obligations, including those resulting from tax and accounting regulations.

• We also process your data for purposes based on our legitimate interest. Our legitimate interest is:

  • communication and handling your inquiries

  • providing you with offers and available promotions conducted by us

  • improving the services provided to meet your expectations, including processing data of individuals entered by you through the online Platform,

• including for contact purposes or to enable you to identify such individuals

  • debt collection, analytics and statistics of data posted within the platform

  • pursuing and defending against claims

• The legal basis for processing your Personal Data is necessity for the performance of an agreement, necessity for compliance with a legal obligation, and our legitimate interest.

2. Categories of Personal Data

The processing of your Personal Data includes the following categories of your data.

• Information you provide to us in order to use the services

  • Account Information: When registering an account on the Examica Platform, we ask you to provide information such as your name, email address, and password. Without this information, we are unable to provide you with services.

  • Transaction Information: If you make financial transactions, for example to purchase a paid subscription, we ask you to provide additional information such as your credit card number, billing address, and full name. This data is collected and processed by our third-party payment service provider, Paddle, and is not stored by Examica.

  • Communication Information: We receive any information you provide in communication with us (including via phone, email, chat, or otherwise). Please note that communication and chat features may be provided by third-party services that may receive or have access to content or communications created using these features.

• Information we receive automatically when you use the services

  • Device Information: Like most website operators, Examica collects information about when Users visit our site and what devices they use. We collect device-specific information (such as hardware model, operating system version, device identifiers such as IDFA and UDID, and mobile network information). We may associate device identifiers or other device information with your Account to help us provide consistent services across all your devices.

  • Activity Information: When you use Examica, we automatically collect and store certain information about your activity. This data includes details about how you use our Services, such as clicks and navigation information on the website or mobile application. It may also include data such as:

    • Browser type

    • Language preferences and time zone

    • Referring site and the date and time of each visitor request

    • Connection information, such as internet service provider or mobile network operator

    • Internet Protocol (IP) address

    • Login and logout times

    • Processing of personal data includes the following categories of your data.

3. Data Recipients

Your Personal Data may be transferred to:

• Entities cooperating with us, providing or handling payments due to us, being a provider of analytical services or an IT service provider, including hosting services.

• Entities processing Personal Data on our behalf, in particular providers of IT services, technological or business support services, marketing agencies, providers of analytical services, or debt collection services.

• We may provide Personal Data to public authorities based on legal provisions in connection with ongoing proceedings regarding possible violations of the law.

4. Data Storage Period

Your Personal Data will be processed for the duration of the agreement, until the account in the Platform is deleted. The storage period of personal data may in each case be extended by the period of limitation of claims, if the processing of personal data is necessary for pursuing potential claims or for defending against such claims by us.

Your Personal Data will be processed for the period of existence of our legitimate interest, unless you object to the processing of data for marketing purposes.

5. Transfer of data to a third country or international organization

1. Your Personal Data may be transferred outside the EEA as part of our use of services provided by suppliers of IT systems and solutions, who may store personal data on servers located outside the EEA (including in the United States), or as part of providing services related to our business activities – to the extent necessary for their execution.

2. The transfer of your Personal Data outside the EEA, referred to in point 1, will take place based on a decision of the European Commission stating an adequate level of Personal Data protection under the legislation of a third country, or by applying appropriate legal safeguards, which include in particular standard contractual clauses for Personal Data protection approved by the European Commission, and in justified situations – also by applying supplementary measures to transfer tools to ensure compliance with the level of Personal Data protection of the European Union.

3. In the absence of a decision by the European Commission stating an adequate level of Personal Data protection under the legislation of a third country or the absence of applying appropriate legal safeguards, your Personal Data may be transferred to a third country based on one of the grounds listed in Art. 49(1) GDPR, including in particular based on your explicit consent. You have the right to obtain a copy of the Personal Data transferred to a third country.

6. Your Data Rights

You have the right to access your data and the right to request their rectification, erasure, or restriction of their processing.

As your data is processed in an automated manner based on an agreement, you also have the right to data portability regarding the Personal Data you have provided to us, i.e., to receive your Personal Data from us in a structured, commonly used, machine-readable format. You can transmit this data to another data controller.

7. Right to Object

To the extent that the basis for processing your Personal Data is the ground of legitimate interest, you have the right to object to the processing of your Personal Data, i.e., you have the right to object to the processing of data for direct marketing purposes.

8. Right to File a Complaint with a Supervisory Authority

You also have the right to file a complaint with the supervisory authority responsible for personal data protection in the Member State of your habitual residence, place of work, or place of the alleged infringement.

9. Information on the Voluntary or Mandatory Nature of Data Provision

Providing Personal Data for the purpose of creating an account is necessary for concluding and performing an agreement – without providing Personal Data, it is not possible to conclude an agreement and provide services to you.

Providing data for marketing purposes is voluntary.

10. Changes to this Policy

Examica reserves the right to change this Privacy Policy at any time. Please periodically check this page for updates. If we significantly change the way we use your Personal Data, we will notify you by email and/or by a notice on our website. Your continued use of our service after any changes are made means you accept the revised Privacy Policy.

11. Contact Details

If you have questions or wish to send us comments regarding this Privacy Policy, you may contact us via email at support@examica.io or in writing to our registered office address:

Examica Sp. z o.o.
ul. Stefana Batorego 18/108
02-591 Warsaw, Poland